Why SaaS and Not Desktop Software

SaaS, Why SaaS and Not Desktop SoftwareThe popularity of Software as a Service (SaaS) tools is on the rise. To be more precise, the SaaS industry measures exponential growth and leads in many market niches over the more traditional desktop software. So, the question may be posed: why is cloud better?


• With cloud software, there is no need to worry about local hardware and infrastructure. Since you do not have to maintain the local computer or server where the software app is hosted, the costs are significantly lower. Moreover, there is no need to spend money on any hardware upgrades, maintenance or similar. Cloud providers will handle that on their end.

• SaaS offers better and easier accessibility. In most cases, all you need is a browser to access the cloud app. Such low requirements make cloud apps extremely popular due to high coverage when it comes to all those different devices you could use to access them. Usually no special plug-ins or add-ons are needed on your computer or smart phone to access a cloud app. You just need the Internet connection and you are good to go!

• There is no need to worry about upgrades or bug fixes. Occasionally software developers release a new version of their software or patches for found bugs and issues. With SaaS there is almost nothing you need to do on your end to complete that. A cloud software developer will perform all upgrades on their end, letting you dedicate your precious time to more important things. No more downloads, installations and tricky step-by-step instructions on how to upgrade your software and worrying whether or not your data will be damaged or corrupted at the end of the installation process.

SaaS platforms offer simple and easy integrations with different tools. While some desktop software types occasionally offer different plug-ins for their tool, cloud platforms are much more flexible when it comes to various API integrations. Building a powerful network of tools that can help you run your business on various aspects is no longer a hassle. You can integrate your favorite POS system with your scheduling platform, along with your HR and Payroll systems and have all those systems talk to each other while syncing your data in no time.

• Cloud systems require less initial costs. Since SaaS is almost always subscription-based, there is no expensive license purchasing involved at the beginning. You simply pay as you go. In case you change your mind and conclude that some specific system is not that useful for your needs as you initially thought it would be, you can just cancel it and minimize the amount of money wasted on such piece of software. With desktop software, once you pay for the license, you are stuck with it.

We could continue naming different pros of using the SaaS for your business needs, but we’d love to hear from you how SaaS improved your business process and helped you save your money and time. If you have any comments or opinions to share with us, please do not hesitate to reach out to us.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories


It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.


When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.


Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.


With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.


Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.


Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.


Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.


A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.


A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.


Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.


Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

Try Ximble for 14 days free

No credit card required. Cancel any time.