Vacation time for employees: 5 ways to make it work.

Vacation Time for Employees improves productivity, attendance rates and worker satisfaction.

The problem is – only employers seem to know it, and most of them don’t make the most of it.

Vacation Time for Employees, Vacation time for employees: 5 ways to make it work.If your workforce is something you value – but turnover is higher than you’d like and a few star performers really keep your ship afloat then read carefully and take the appropriate steps.

Your best performers may very well be juggling a continual dilemma in their minds. You pay them well, but they always doubt that it’s enough. You’re probably not totally comfortable with the rest of the portfolio of benefits you offer, either. Some of them – health insurance for example – are probably exceedingly expensive. There’s a not a lot of room for improvement there.

Likewise, you’ve probably even tweaked policies to try to get the most out of most of your benefits pacakge, to make employees happy and maybe you’ve even bent policy rules for some employees.

  • But vacation time for employees is one of the most neglected and “under-tweaked” of benefits that are typically offered by mid-sized and larger businesses.

These five tips for optimizing vacation time for employees are designed not only to get your employees to take their vacation days, but to improve employee morale, and to better retain the employees most important to you.

1) Remind All Employees of the Policy on Vacation Time for Employees at least once every year.

This can be a relatively formal email that spells out the way the policy is enforced and what’s the required notification time and all of the details. Even this formal message can have a profound effect on the thinking and reception of all of your labor force.

2) Management and Key Employees need to Know that you understand the benefits of actually taking vacation time.

Often enough, they really don’t know. Especially star performers are pushing themselves. Sometimes too hard. But more important, if they’re pushing themselves at all, they really will be better performers with a few, regularly scheduled, paid days of rest. Just like you may have your doubts, they have even more doubts. That’s what makes them star performers!

Tell them. Reassuring key employees and star players that their time off is theirs and they are encouraged to take it just makes sense. You may send an email to the lot of them explaining exactly what management thinks, why management thinks so and what they can do to schedule a day off. It works.

3) Make vacation time for employees easy to schedule.

Whether it’s one or two days or a full week off, employees don’t want to go to speak with a distant HR person. They have their own reservations and concerns. Employees should be able to get approval from an immediate supervisor with whom they’re comfortable and be able to schedule the actual time-off by email or your online scheduling software.

4) Keep it private!

This one is important for really good employees, and it often gets overlooked. It’s not a solid gold rule, but some key players still feel a sense of shame that they’re taking time off because their work ethic is simply important to them. It doesn’t need to be ridiculed even if it is contrary to the official disposition we’re spelling out here. Even while you are publicly encouraging vacation time – you can still respect when employees don’t necessarily want to announce that they’ll be taking time off.

5) Celebrate selectively

With respect to that same privacy, it is always a good idea to welcome your employees back! Particularly if you know their vacation was for a special occasion, a wedding or anniversary trip, or maybe it was just for something extra special – a solid acknowledgement after the fact is also important. Vacations can be highlights to professional lives as well as to personal lives, and there’s no reason why employees won’t appreciate that much more knowing that you are glad they’re back. This can also be an important directive for their more immediate supervisors.

Vacation time for employees is not just an expensive downtime. It’s a key part of employee retention, and one that will work. You’ll see employees turning down offers for more money just because they know that you are willing to manage employee stress and job-site policy with them in mind.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories

Menchie’s

It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.

Vastrm

When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.

Garmentory

Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.

Novvia

With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.

Story2

Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.

CARP

Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.

iLoveKickboxing

Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.

Techpoint1

A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.

Parsaco

A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.

Montefiore

Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.

TouchSupport

Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

Try Ximble for 14 days free

No credit card required. Cancel any time.