Time Management: Everyday for Everyone

time management, Time Management: Everyday for EveryoneBeing experts in managing everyone else’s time, we thought we’d spell out some simple rules for you, better managing your own. While we’re at it, let’s take a look at your team too.

These are the Nine Most Important Time Management Principles for you to use, and for you to promote and use with your department, team, area, zone or gang of co-workers. However you’re diving them up, it helps to keep on top of everything.

1) Goals are Set at Every Level
Team Goals. Department Goals. Professional Goals. Personal Goals. At every level, you need to have a perfectly clear idea, in mind, or on the wall, of where you’re going. Managing priorities is a lot easier, and so is arriving where you’re hoping to go.

2) Lists Need to Drawn Up
Learn to manage multiple to-do lists. Keep them clean and layered but keep them every day. Priorize—according to your goals—and according to whatever you system you prefer. You can use software or a simple lettering or numbering system. But don’t neglect your lists and don’t let anyone else neglect them either.

3) Distractions Need to be Managed
Tasks need to scheduled, (see above) with regard to your biggest distractions. Time management means eliminating, overcoming or, simply better managing all the things that are going to keep you from your goals. Chats, emails and phone calls all take their toll. So do favors, anxiety, and extra-curriculars of all kinds. Set limits and designate times for attending to all of them—say 15 minutes for every two hours you’re working on actual goals. You really can deal with everything in that short time.

4) Priorities Are Openly Discussed
Those priorities that are developed in pursuit of your goals need to be taken very seriously. And depending on the level (professional, departmental, etc.), they also should be discussed in depth with the relevant people. Personal goals are better understood when they’re bounced off your best friend. Team priorities might involve the whole team or the leadership. In every case, priorities that overlap or affect other people should be discussed and developed with those same people.

5) Inflows Need to Be Managed
This is a big one. We’ve all had situations where we just can’t say no. We’ve also been in situations where we really can’t delegate and where micro-managing every detail is the only way to get anywhere. Time management means not only managing the people you’re delegating too, but also managing how much you’re taking on. Saying yes to everything sometimes means saying no to realism. Be realistic and learn to solve other people’s problems without doing their jobs.

6) Busy All the Time Does Not Equal Productivity
Anyone can be busy. Likely, some of the least productive people in your organization are busy. Many of them will brag about the multi-tasking they’re doing. Don’t fall for it. Working smart takes less time, less stress and a lot less energy. Manage busy-body tasks just like you manage distractions. Some of them will be necessary. Don’t let them interfere with the goals and the priorities.

7) Breaks are Mandatory – For Good Reason
Group breaks do work for groups. Hard-breaks, out of the office, walks, coffee or TV; all these things will work and will do more for your focus than worry or stress. Schedule the same as you schedule checking your email, and managing other distractions.

When the whistle blows, you should be able to see your accomplishments in the crossed off lists, and even check back over many weeks or months. All of these things work better than a Windows folder full of documents or an abstract recollection of “what you did.” Make it hard. Make it real. You’ll see the results and so will your team.

Photo this page:                
GENERAL VIEW OF STEAM WHISTLE – Anderson-Christofani Shipyard, Innes Avenue and Griffith Street, San Francisco, San Francisco County, CA © Creative Commons Lic. by Boucher, Jack E. on Wikimedia Commons

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories

Menchie’s

It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.

Vastrm

When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.

Garmentory

Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.

Novvia

With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.

Story2

Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.

CARP

Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.

iLoveKickboxing

Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.

Techpoint1

A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.

Parsaco

A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.

Montefiore

Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.

TouchSupport

Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

Try Ximble for 14 days free

No credit card required. Cancel any time.