6 Things You Must Try Out If You Are a Ximbler

Schedule Templates, 6 Things You Must Try Out If You Are a XimblerSo you’ve decided to give Ximble a try. Whether you’re a trial or a paying customer, learning features, tips, and tricks will help you get the most out Ximble. That’s why we’ve prepared a list of 6 cool features that will help you manage your workforce and expedite the process of employee scheduling. Let’s dive in!

1) Schedule templates

When scheduling your employees for a similar or exactly the same schedule from week to week or month to month, you can utilize many features that our system offers in order to speed up that process. One of those great features is the Template functionality which allows you to save a schedule for a week, month, or just a couple of days and re-apply that very template to any other date range. In cases when there’s a need to setup a rotating schedule, the template system is a real life saver since it allows you to apply multiple templates at the same time, and/or rotate them across various weeks. After you apply a template, your schedule will remain in the draft mode so you can always use the template as a starting point and then make certain adjustments before you publish the schedule and notify your staff members.

2) Announcements and direct messages

With our announcement and direct/private messaging system, you can easily notify certain groups of employees separated in a couple of different ways. With direct messages you can send a message to all employees working in a certain position or a certain department in your company. On the other hand, with announcements you can post a message to all your employees working at a certain location. With both you can, of course, send a message to all your employees thus saving a lot of time when the time comes to communicate certain company-wide notifications or announcements.

3) Job Codes

One of the optional things you can use with Ximble’s Time Clock is the Job Code functionality. Once you enable it in the settings section, you’ll be able to setup various job codes you need and have your employees clock out with a specific job code assigned. What that means is that you can easily monitor the time spent by your employees on certain job codes, being tasks, projects, clients, or any other relevant piece of info that you need to track. With a couple of different reports that allow you to filter out the data per job code basis, including the payroll report, you can easily stay on top of any kind of tasks or project costs.

4) Text message notifications

With our online scheduler, you can customize what kind of notifications you wish your employees to receive from the system. In order to make sure that your employees are properly notified about any sort of last minute shift assignments or shift changes, then besides email notifications, you can also enable SMS notifications. With the power of text messaging, sometimes even combined with email notifications as well, you can rest assured that your employees will be properly notified and/or reminded about their shifts. No more excuses for missed shifts or late arrivals!

5) Scheduling filters

With two types of filters showing up above the schedule, you can easily filter out just certain groups of employees for easier supervision. As an example, you can filter out just scheduled employees in the system, or just those who are not scheduled for a particular week or day. You can also filter out just employees available to work in a certain position or certain department. By using the power of these useful filters, you can easily stay on top of all your shift coverage needs and have the full control over who works when, and what kind of shifts and day periods perhaps need a slightly better coverage.

6) Power Edit

In the Employees section above the list of your employees, you’ll notice you have access to certain tools that allow you to have basic and a bit advanced employee management. One of those options that takes things to a new level is certainly the Power Edit option. By using our Power Edit, you can simply mass change certain employee records for any number of your employees that you have previously selected. With this mass edit functionality, you can change certain data on your employee profiles in a matter of seconds.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories


It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.


When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.


Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.


With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.


Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.


Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.


Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.


A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.


A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.


Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.


Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

Try Ximble for 14 days free

No credit card required. Cancel any time.