Preventing No-Shows and Late Arrivals with NimbleSchedule

Managing employee schedules can sometimes be a tedious and time consuming task especially when schedule makers need to manage larger groups of staff members. However, with the advancement of cloud employee scheduling software, some of those issues and concerns have been properly addressed. Besides assisting managers and employers in their daily operations, cloud technology can help employees as well when it comes to absenteeism reduction and cutting down on late arrivals.

In this article, we’ll cover some of NimbleSchedule’s features and tools available to both managers and employees, which help them easily monitor late arrivals as well as prevent them.

Late Arrivals, Preventing No-Shows and Late Arrivals with NimbleSchedule

Shift Reminders

With NimbleSchedule, each account comes with a specific set of notifications that can be enabled for each user in the system:

“Upcoming Shift Reminder – 24 hours” – By enabling this notification on their profiles, employees can choose to be notified via email or SMS about their upcoming shifts, 24 hours ahead of that specific shift.
“Upcoming Shift Reminder – 60/90/120 minutes” – With this notification, employees can receive an email or an SMS reminder about their upcoming shift. This notification can be set for either 60, 90 or 120 minutes before their shift starts.

Employers and managers can choose to enable these notifications on behalf of their employees to ensure that they are properly notified about created shifts when a schedule is published. Naturally, employees can set any of these two notifications through their personal profiles in the system. These reminders significantly reduce no shows and late arrivals and they save companies significant funds.

When employees are late

Unfortunately, sometimes not even notifications can help as some employees tend to come late to their shifts or do not show up at work at all for one reason or the other. Therefore, it is of utmost importance that the manager is notified on time so that he could re-schedule some of the available staff members to cover an uncovered position or simply to give a call to the person being late to check up on whether they’re coming to work at all or just running a little bit late.

For such cases, managers have an additional option which they can enable for their personal profiles. The exact notification label/name is “When my employees are late” and managers and administrators can find it under their personal “Notification Preferences” section on their profile. By enabling this option along with either email or SMS, managers can be notified through one of those two methods in case their employee is running late for their shift for at least 5 minutes. This early warning system allows managers to re-act promptly and cover necessary positions in the company.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories


It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.


When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.


Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.


With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.


Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.


Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.


Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.


A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.


A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.


Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.


Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

Try Ximble for 14 days free

No credit card required. Cancel any time.