Where to find outsourcers, OutsourcingWhat started as a sporadic trend of large corporate giants moving their production to countries with cheaper labor force has become a tendency of even the smallest companies and startups in the last decade or two. The advancement of technology, and especially the internet, made this process possible for companies of all sizes and resources. The problem is no longer where to find outsourcers because they can be hired from any part of the globe without too much hassle and resources so it has become vital for managers to get acquainted with the how-to-outsource process.

Why to outsource?

Companies are managing to save a lot of money by outsourcing certain day to day tasks. Law firms started with outsourcing some document review tasks to lawyers from other countries because their pay rates were a lot cheaper than pay rates of domestic lawyers, especially for tasks regarding documentation reviewing. IT companies were able to outsource a lot of their tasks to oversees crew and cut down expenses of pricy IT experts for certain tasks while still keeping some management and leading positions in-house. A lot of other companies from various niches were able to successfully outsource some general positions like virtual assistants and bookkeepers. Depending on the exact niche your company is in, you may outsource certain positions in an attempt to cut down expenses and even speed up certain tasks if you are already overwhelmed with other duties and obligations.

When to outsource?

There is no best answer to this question, because some companies first try to develop their business and then outsource certain tasks when there is a need for that, while others do it from the very beginning. What some companies noticed is that certain activities may bring up the costs to an even higher level when outsourced than when being handled in-house. The reason for that is usually inefficient labor force or expensive transporting conditions which then overcome the positive effect of cheap labor force. So do not rush while making this kind of a decision. Run through all calculations first and see which positions could be outsourced with best expense savings while maintaining efficiency and transport or other costs at a reasonable level.

What to outsource?

As we already mentioned, depending on the exact niche, there are certain positions that can be outsourced pretty much within any company. Theoretically, any positions could be outsourced nowadays; however, that doesn’t mean that it should be done only because it is possible. There are a lot of expert opinions claiming that companies should not outsource their core services or core products. This, for example, means that if a company offers design services, then it should not outsource designers. Again, depending on the company’s focus some highly repetitive tasks should be outsourced whenever possible, such as data entry, shipping inventory, etc. There is also a high demand for outsourcing certain IT services like technical support or part time projects where hiring a trained professional for some short term projects would be very pricy. Some companies even hire highly skilled experts at significantly lower pay rates to do certain tasks in their companies, such as a financial analysis or similar tasks.

Cost control

The same way as companies track any other project costs or production costs, they should monitor the cost of their outsourcing labor and transport. At any time, managers should have clear picture of how much outsourcing is helping them cut down the expenses of production or services along with the costs of shipping of their products in case of manufacturing businesses. Efficiency of such outsourced labor force is also the key factor, so whenever possible the company should use all available tools, such as NimbleSchedule or similar online scheduling solutions to monitor their work force activities, as well as employee efficiency and time attendance. These factors may mean the difference between success and failure, so keep your outsourcing costs under constant monitoring and learn how to outsource properly.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories


It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.


When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.


Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.


With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.


Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.


Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.


Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.


A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.


A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.


Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.


Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

Try Ximble for 14 days free

No credit card required. Cancel any time.