Increase Productivity without Automating Everything!

The Way to Increase Productivity is Long and Engaging…

But it shouldn’t lead to employee insecurity, doubt and increased costs.

Increase Productivity, Increase Productivity without Automating Everything!Someday someone will do a good workplace study about how much productivity is lost in the never-ending process of automating every single process that you can. Management processes can not ALL be automated, and the cost of automating even one of them can often be incalculably expensive in terms of down-time, roll-out and implementation costs and de-bugging.

Still, every industry, business model and field of commerce has an interest in increasing productivity. The shame is that this fact often gets interpreted to simply mean “more automation.” Often enough, the idea gets laid aside when the budget for automating comes to light – if it comes to light. 

A more open management – workforce communications process is actually your best method to increase productivity. But before we get to actually increase productivity in your work force though, let’s look at what your workforce wants.

  • More flexible working hours or conditions
  • More understanding
  • More opportunities for advancement
  • More security
  • More satisfaction
  • More autonomy

That’s to name just a few things. We’re going to show you that providing more of any one of them – through more communications – will result in better satisfied, happier, more engaged and better focused employees. Ultimately – it will result in higher productivity, too.

What you need, as an employer or manager, probably looks more like this:

  • Specific skills and certifications
  • Compliance with whatever regulatory framework you’re working under
  • A workforce that isn’t so old as to be obsolete
  • Enthusiastic attendance and not too many personal issues, illnesses or other expenses

Every other condition for business success can probably be met if your workforce is willing to work with it, and with you, and with your – and their –  environment.  Shortages of skills drive up costs and older workers may not be will to adjust or re-train. Insecurities and over-work lead to unmotivated and demoralized workforces.

They’re simply not going to be productive enough. Our number piece of advice then, is this.

Understand Workforce Worries about Automation.

With that in mind, consider the average employee’s concerns with regard to the list above.

The fact that many workers will tell you not to change anything evaporates in light of your being able to demonstrate specific benefits that every employee receives – almost at no cost to you.

More flexible working hours or conditions? This one is a no-brainer. Give your employees more say in when and how they work and they’ll work that much harder.

More understanding? This one comes about when you free up employees to give feedback on all the processes and procedures they’re involved with. Some workplaces will even let it go on anonymously so that every employee is free to give feedback with no fear of management retribution.

More opportunities for advancement? Suddenly, you should be able to quickly judge who are the more management-minded performers. It’s one more criteria, and one that you can make pay off for your employees (bonuses? promotions? recognition?) and for your business.

More security? Similar to above. When your business is in the black, it’s because you’ve got employees who are confident they’re doing they’re best and they’re being rewarded – or at least recognized – for it.

More satisfaction? Beyond just recognition, management is able to quickly determine, based on feedback, what’s working and who’s satisfied and who’s not.

More autonomy? All of the things above can be achieved by allowing – and automating – a more open communications process. It doesn’t ever happen overnight. Often it will come at the expense of some good managers who will balk at the very idea.

We’ll return in another article to how the idea works for other business, how you can implement it, and how you can increase productivity without breaking the bank.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories


It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.


When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.


Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.


With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.


Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.


Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.


Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.


A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.


A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.


Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.


Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

Try Ximble for 14 days free

No credit card required. Cancel any time.