How Ximble Makes Your Day Better

Scheduling, How Ximble Makes Your Day BetterIf your company employs between 3 and 3003 staff members, the chances are pretty high that the scheduling process and work time tracking for employees can get quite hectic. And that’s how it has to be, right? Well, not exactly.

With the rapid advancement of new technologies, there’s certainly no reason why your company should fall behind in any way. Working people are nowadays surrounded by computers, smart phones, gadgets and all sorts of devices that could be used to automate significant part of your company’s operations, at least the ones you’ve had to manage manually until now.

1Are you an administrator or manager who needs to manage multiple locations?
You are up for such a great treat with our system! With Ximble you can easily manage multiple locations and keep your different team schedules separate. If needed, you can assign specific employees to work on multiple locations quite easily, as well. At all times, you’ll be fully aware what kinds of shifts you have, for which positions and on which locations.

2Are you a manager with staff members across multiple time zones?
Nothing to worry about, we’ve got your back. With our cloud scheduling platform, each employee can configure his own time-zone on his personal profile and have all shift times automatically converted to the local time. You as the manager, on the other hand, can use your local time to schedule everyone, approve different requests and the system will adjust all time references to your personal time-zone selection.

3Are you a supervisor that gets a ton of phone calls, notes or emails about shift trades and replacements?
Our SaaS platform can handle most of those employee requests semi-automatically, asking you for the final approval once your employees already figured what exactly they want to do with their shift, whom to trade with, or whom to ask for a replacement. Once your employee tries to trade a shift, or ask a colleague to replace them on the shift, and the other employee accepts the offer, you’ll receive a notification, which you can approve or reject. The system will save you a lot of time, while at the same time, you’ll be in control of all the things going on in the company.

4Are you an employee who’s tired of having to call 20 colleagues to find a replacement for a shift you cannot work?
Ximble allows you to submit various shift requests, such as submitting a drop shift request to your manager, submitting a shift replacement request to all available colleagues in a single click, or submitting a shift trade request by simply selecting a shift you wish to trade for. In case you need to take some time off, you can use our automated system to submit such a request, as well. Has it ever happened to you that your manager approved your request and then totally forgot about it, and you got into a trouble because of that? Well, say good-bye to such cases.

We could continue naming all sorts of benefits that come along when a company decides to use our employee scheduling app, but that would take a lot of time and space. For now, we’ll keep it brief and we’ll keep informing you about other interesting things regarding our system in the following articles. So, stay tuned, Ximblers!

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories


It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.


When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.


Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.


With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.


Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.


Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.


Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.


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Wise Owl Animal Hospital

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Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.


A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.


Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.


Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

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