How to Behave in Meetings

How to Behave in Meetings, How to Behave in MeetingsKeeping appropriate professional behavior at work is a must because that is a place where you get paid. While very few people have natural confidence and a professional attitude, the “code” of behavior is definitely something that can be learned and trained. In this article, we will try to cover some simple and easy tips and tricks on how to run a successful meeting and leave the best possible impression.

Appearance does matter. First impressions are really important and what people notice first is the way others are dressed as well as their manners. When you have a meeting scheduled, try to keep a professional look but also dress to feel comfortable. If the clothes do not fit your style, then others might laugh behind your back so keep your professional look but also make it fit your usual style.


Be punctual, don’t be late. You may appear very unprofessional to your associates and bosses, or even employees providing you are a manager if you are constantly late for meetings. Try to arrive a couple of minutes earlier, sit and prepare. Having a small conversation with others before the meeting can’t hurt in setting the mood for the actual meeting. It will give you an opportunity to show others how amazing your personality can be.

Avoid phone calls, emails and text messages. With advancement of technology, a lot of people have become addicted to various gadgets and devices. What frequently irritates people, especially in meetings, is when someone keeps texting during the meeting, which clearly shows that he is not focused on the meeting topic and would rather be somewhere else. Unless you are expecting an urgent call or a text message, then always try to keep your cell phone silent during meetings.

Let others speak and listen to them. If you are the only one who talks, people might find that rude. Even if you are a boss, let others express their opinion as well. While they are speaking try to stay focused, look at them but don’t stare. Even if that specific topic is not in any way related to your job or even department, people will still appreciate if you listen to them. Do not interrupt others unless completely necessary.

Don’t pretend you know everything. Overconfidence may be considered by some people as plain bragging. There is no person in the world that knows everything. Even the most successful entrepreneurs in the world had their ups and downs in their career and their share in bad decision making. So don’t be afraid to speak up or to say that you do not agree with someone, but always state your arguments and stay open minded to be convinced otherwise if proper arguments are presented to you.

Do not get too excited about some ideas – others may consider that as a sign of immaturity. Keep always a calm face with a hint of a smile and never get too emotional. Even if you are excited about some new product or results, try to stay calm. There might always be some aspects you are not aware of at the first glance. Showing anger or frustration may also be taken as a sign of weakness.

When talking business always bring up the facts. Don’t elaborate too long unless being asked, especially if people from other departments are present. Try to explain things in the shortest possible way, yet give your best to present all the facts needed. It will show others that you are on top of your work. Be prepared for some questions, but don’t rush with answers. Make sure you are providing accurate answers to questions. Always be prepared.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories


It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.


When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.


Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.


With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.


Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.


Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.


Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.


A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.


A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.


Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.


Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

Try Ximble for 14 days free

No credit card required. Cancel any time.