How to Be More Collaborative

Demands of the modern market dictate the rules of engagement. It has become a trend that employees and management collaborate more frequently on all sorts of projects in order to meet certain standards and goals. Yet, not everyone is a good team player. If you are trying to find efficient ways of improving collaboration within your team, here are some tips and tricks you may find useful.

Improving Collaboration, How to Be More Collaborative

1) Understand the goals and get everyone on the same page. When it comes to team effort and collaborative team work, it is important that everyone pulls toward the same goal. If you have team members working on their own mini projects and each one of them has his own vision of the final goal, then your team is set for a failure. If you are a team leader, have everyone sit down and have a meeting where a joined goal or a couple of goals will be clearly defined. On the other hand, if you are only a team member just joining a project, then make sure you clearly understand the expected goal.

2) Delegate certain tasks to right people. Rather than trying to do everything on your own, assess the best team members to delegate certain tasks to. The essence of the collaborative work is the joined effort, hence sharing some of the duties with other team members is the right way to handle things.

3) Set and get expectations. In case you are a team leader, then set clear expectations for each of your team members. If you are only a team member, then make sure you understand clearly what is expected from you. Each member of a team needs to know the scope of his work, the number of hours he needs to dedicate to a specific project and some soft or hard deadline for either the whole project or specific milestones in case the project was split into pieces.

4) If needed, write down everyone’s role. While clearly defining expectations for everyone is a must, sometimes even writing things down on a board for everyone to have a reminder may be a good idea. Especially if you manage or work in a large team, such a step may be necessary in order to avoid any kind of duplicate efforts or have certain parts of the work forgotten.

5) Suggest tools for better communication. If you work in a team with a lot of remote members, then using some cloud tools that would help you optimize your team collaborative discussion is a right thing to do. Again, if you are just a team member, do not shy away from discussions and speak up about parts of the project where you believe you could contribute with some personal effort.

6) Expect consensus about conflicting topics. Sooner or later, some of your team members will conflict about various issues or topics, especially if you work with a larger group. Ideally, all such debates should be resolved with consensus. If you are one of those who has a conflicting opinion with other team members, try to put away emotions and present facts only.

7) Seek mediation for more serious issues or conflicts. In case you, or some other team members have serious disagreements about specific parts of the project, look for mediation. An impartial, 3rd party opinion can sometimes calm things down and get you and your team on the right track.

8) Hold productive and effective meetings. If involved in a large project, try to split it up into pieces and hold productive meetings for every milestone hit. Communicate directly the status of your work and everyone else’s work and determine whether or not your project is falling behind or you are right where needed regarding time effectiveness.

You have your own methods of improving collaboration in the workplace? We would appreciate your sharing them with us.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories

Menchie’s

It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.

Vastrm

When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.

Garmentory

Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.

Novvia

With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.

Story2

Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.

CARP

Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.

iLoveKickboxing

Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.

Techpoint1

A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.

Parsaco

A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

TouchSupport

Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.

Montefiore

Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.

Try Ximble for 14 days free

No credit card required. Cancel any time.