Employee Retention and Flexible Scheduling Software

scheduling software, Employee Retention and Flexible Scheduling SoftwareFlexible scheduling has really come of age with internet based scheduling and open shift software. Here’s how a more flexible schedule can benefit your employees and your business.

Employee Retention and Flexible Scheduling

Flexible Scheduling Software Has Revolutionized the Company – Employee Relationship

Accommodating the needs of mobile, highly specialized and high quality workers is more difficult than ever. Employee turnover is expensive, inefficient and, for some companies, totally out of hand. Unhappy employees cost almost any company far more than owners or stockholders would prefer. Yet flexible scheduling, which has proven one of the single most effective employee retention policies has only caught on in limited sectors of the over-all economy. Namely in technically advanced industries that have traditionally relied on more mobile and remote workers.

Still, one of the reasons companies have stuck with the old-school, hard scheduling is simply because it was easier. Week after week of 20 or 40 hours for everyone, and time off and vacations only when applied for a week in advance is just how it was done on paper. And that’s how it stayed.

Allowing employees and local managers greater control over the work place used to require dozens of phone calls and hundreds of hours per year just in scheduling and shift-planning.

But as more and more employees find better opportunities to meet their own needs and still earn a living, the onus is on more employers to hold on to the employees they’ve got by offering more forgiving schedules, and more opportunities to do the work that needs to be done, irrespective of when, if not always of where.

The advantages to flexibly scheduling employees and allowing employees more control over their schedules and over the time they spend on the job can be dramatic.

  • Far better balance between work and family issues
  • More options, about when to work, what hours and what schedule
  • Increased loyalty, commitment and productivity
  • Longer term commitments and lower turn-over
  • Higher morale
  • More and better home-based or otherwise remote employees
  • Reduced overall labor costs

The fact is, with more and better managed seasonal and part time employees, many businesses are even able to significantly reduce salary and wage costs while still maintaining high quality, satisfied and enthusiastic employees.

The Real Revolution in Flexible Employee Scheduling

Flexible scheduling depends simply on up-to-date internet based calendar and messaging systems that put every employee on the same calendar page.

Such a system allows for on-the-fly schedule changes, replacements and updates as easily as changing a calendar program. Automated messaging, consent and confirmation systems mean that every shift can be covered and very few excuses for being un-informed remain.

For example, an open scheduled retail shop might rely on more part time store workers picking up 4 hour shifts convenient to their own schedules. The total number they can schedule is limited by a master schedule, controlled by the manager, but every shift is voluntary and over staffing becomes virtually impossible. The manager simply limits the number of shifts that each employee can volunteer for. When ever the schedule is changed or altered, every employee gets an email or text notification and the entire staff is happier, having selected, swapped and traded shifts until the schedule is finalized or until each shift begins.

All of that just depends on the manager’s preference and the needs of the company. It’s really that easy and we’ve seen expensive staff turn-over nearly eliminated from some companies.  We’ll be writing more detailed case studies in the future of companies using Ximble, but if you’d like to add your own story, simply leave a comment in the section below.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories


It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.


When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.


Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.


With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.


Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.


Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.


Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.


A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.


A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.


Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.


Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

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