Scheduling Continuous Improvement into Day to Day Operations

continuous improvement, Scheduling Continuous Improvement into Day to Day OperationsContinuous improvement shouldn’t be a special part of management. It’s fundamental to keep any business in business. Scheduling it just makes it that much easier.

_

Plug Continuous Improvement Right Into Your Work Day

_

Continuous Improvement has been largely embraced as a solution to problems of:

1) Profitability
2) Productivity
3) 
Employee Morale

4) Environment and Working Conditions

Here’s why.

1) Profitability Working to continually analyze procedures lets managers roll back overhead costs and improve efficiency.

2) ProductivityThe  competition is always going to be exploiting the latest and greatest to make sure they’re getting the most out of every customer, tool and method. These need to be maximized and shared widely.

3) Employee Morale You really can’t underestimate the benefits – in terms of profitability and productivity – of happy employees. Discouraged and dejected employees are doubtless costing any company more than they’re worth.

4) Work Environment Continuous improvement very often shows up most obviously in terms of immediate environmental factors. Changes should be noted and, where possible, the story of each improvement will work to benefit your bottom line.

Instilling a culture of continuous improvements is also one of the chief concerns of business managers, almost everywhere.

Acknowledgement

Acknowledging and recognizing the problem is a huge step. Convincing principles that the value is there can be a huge obstacle. But don’t give up too soon. Though the larger organization will nearly always benefit from recognizing and confronting the problem, solutions can also be addressed at the departmental or sub-level.

Whatever level you’re looking at, leadership is the number one prerequisite. And although resistance to change is nearly omnipresent in any kind of organization, Continuous Improvement is, in some sense, the answer to that resistance.

Ximble is designed to provide ease of use in implementing gradual or step-by-step improvement or a totally drastic, now or never, do-or-die kind of solution. Which you choose is totally up to you.

Plugging your Continuous Improvement in should look a little like this with regard to each of the above-mentioned areas:

1) Profitability

All of the below is ultimately about profitability. The more and better improvements you make, the more information you’ll have to continuously improve the bottom line, too.

2) Productivity

Happier, freer and “more adult” employees are always more productive. In terms of plugging it in officially, we’ve seen employees using calendar and scheduling software to continually update management on conditions and specifications of shifts, hours, workload and, yes, improvements.

3) Employee Morale

Allowing employees more freedom and more work-life balance is a terrific way to open things up and get better results. You’re also allowing them to provide more and more feedback as to what is working and what is not. At the end of the day, that’s what really matters.

4) Environment and Working Conditions

Continuous Improvements depend on process centered thinking. For that you need processes in place and you need to know   to continually improve, correct, and overcome execution difficulties.

Again, as mentioned above, employing or implementing a calendar system allows you to vastly improve morale:

a) By implementing a continuous, regular and ongoing two-way communications system.

b) It works by email, but you can ramp it up with text or the internet for really good, ongoing communications.

c) You’re also including far more of your employees in the process. That makes them happier and your organization smarter.

d) Identifying and executing new ideas, process and methods is a lot easier when you have a highly productive team already plugged into a process of ongoing, continuous improvements.

We work regularly to get more Continuous Improvement ideas plugged into a regular schedule. The chief way to get started is to encourage ongoing, regular contact and a good exchange of ideas with no penalties for criticism or whistle-blowing.

____

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories

Menchie’s

It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.

Vastrm

When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.

Garmentory

Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.

Novvia

With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.

Story2

Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.

CARP

Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.

iLoveKickboxing

Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.

Techpoint1

A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.

Parsaco

A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.

Montefiore

Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.

TouchSupport

Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

Try Ximble for 14 days free

No credit card required. Cancel any time.