3 Ways to Improve Retail Employee Scheduling

Work Schedule, 3 Ways to Improve Retail Employee SchedulingAlthough sometimes overlooked, scheduling can have a substantial impact on a retail business’ success. The reason is because scheduling is directly correlated to employee job satisfaction, and also to proper business management.

In the retail industry, the turnover rate for employees is almost 70%! Ineffective retail employee scheduling can be a contributing factor to this high turnover rate. Improving employee scheduling for your retail business can help you to reduce your turnover rate, while also increasing employee job satisfaction. Further, it can save you money.

Here are 3 great ways to improve retail employee scheduling!

1. Use a Work Schedule App

Work scheduling apps can be incredibly helpful when it comes to retail employee scheduling. The reason is because work scheduling apps, such as the NimbleSchedule app can allow managers and employees to view the work schedule from anywhere, all from the convenience of their mobile devices.

With retail scheduling software, managers can make their work schedules, keep track of time clocks, approve or deny shift or shift swap requests, and even use analytics to help them optimize their schedules.

Employees can clock their hours, request shifts, make shift swap requests, and easily have access to the work schedule from anywhere there is cell service or wifi. These apps simply make employee scheduling much more swift, effective, and hassle free. They are a strong upgrade to traditional work scheduling methods.

2. Make Your Work Schedule One Month in Advance

Making your work schedule one month in advance can help to give your employees the time that they need to plan their personal lives around their work schedules. If you don’t give your employees adequate time to do this, then it can create a lot of stress for them.

How can they plan a dentist appointment, or coordinate their child school pickups with their husbands or wives if they don’t know when they will be working?

Giving employees sufficient time to organize their personal lives by providing their work schedules one month in advance can help to keep your employees happy, and thus less likely to quit. This can reduce your turnover rate and help save you money by preventing you from having to go through the expensive and time consuming hiring process again.

3. Try to Avoid Keeping Employees “On Call.”

Just as not posting work schedules far enough in advance can be problematic and stressful for employees, so too can keeping employees “on call.” If an employee is on call, this means that he or she can be called into work at any moment.

Being on call can be extremely frustrating for employees. The reason is because even though they are not technically at work, they cannot fully relax, or plan things for this time, because they could have to appear at work at any moment.

So, preventing employees from having to be on call, and making your work schedules so that employees are truly off duty when they are not at work can be of great help when it comes to improving your retail scheduling.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

Success Stories


It was hard to keep Menchie’s young and mostly part-time staff informed about shift changes, until Menchie’s discovered Ximble’s easy-to-use smartphone app.

Fast Fix

Ximble’s easy-to-use scheduling tool allows Fast Fix employees to remotely access shift information, and integrates with their Point of Sale and Payroll systems.

Spry Health

When spreadsheets became too complicated, Spry Health sought simple, cost-effective timekeeping software so they could concentrate on growing their business.

Spirited Gifts

Since switching to Ximble, Spirited Gift no longer struggle with employees turning up at the wrong time, for the wrong shifts.

Re-bath of South Florida

Re-bath required timekeeping software that was simple, flexible, and that could grow with their business.


When they outgrew their own internal system, Vastrm chose Ximble to track their part-time and contracted employees, both in and out of the office.

Excellence Martial Arts

All that Excellence Martial Arts were looking for was basic employee timetracking, with payroll reporting. Ximble’s cost-effective software was the ideal solution.

Collab Inc

Manual timesheets were a poor fit for Collab, and with no easy to feed the data into Gusto they began looking for a viable solution to their scheduling and time tracking headaches.

Carolina Moves

Follow Carolina Moves’ journey as they transitioned from using an archaic time tracking and data entry methods to using something that could optimize their processes and integrate with Gusto.

Bearings Bike Shop

Read how inaccurate time keeping methods forced Bearing Bike Shop to approximate working hours leading to significant losses over the year, until implementing Ximble.

Mermaid Life Chameleon

Needing a simplistic solution to their scheduling and time tracking needs, Mermaid Life didn’t want a solution that would over deliver and overcharge for what they required.

Krein Knives

Outgrowing spreadsheets, Krein Knives now needed a time tracking solution that could accurately track irregular working hours and automate as much of the administrative process as possible.


Looking for automation and simplicity, Garmentory turned towards Ximble in hopes of resolving their time tracking woes.


With their eyes set on rapid growth, Novvia needed to implement a scheduling solution that could effectively scale as the business grew while integrating with the existing payroll system.


Discover how Story2 resolved their time tracking and payroll problems by implementing Ximble into their arsenal of tools and integrating it with their payroll platform, Gusto.

CareCentric Pty Ltd

Spreadsheets lacked the scalability and flexibility that CareCentric Pty Ltd needed as they grew and needed something that would be responsive to their changing needs.

Bou Cou Dancewear

Struggling with varying availability of staff, scheduling for multiple store fronts and managing payroll, Bou Cou Danceware needed a solution to their scheduling and time tracking needs.

Best Pets Veterinary Hospital

Constantly fighting wasted time from data entry errors, outdated methods of scheduling and time tracking were taking their toll. Discover how Ximble helps them overcome their challenges.

Hook SEO

Read how Ximble helped Hook SEO with their time tracking and scheduling problem when they noticed too much time was being wasted on data entry.

National Strategic

After a rapid increase of employees, National Strategic’s dependence on spreadsheets for time tracking was no longer viable. Find out how Ximble solved their problems.

miR Diagnostics

Find out how miR Diagnostics implemented Ximble’s time tracking features for their employees and how it improved their payroll operations through the Gusto integration.

Followell Fotography

Effective time tracking in and out of the office and Gusto integration was important for this photography company. Find out how Ximble stepped up to meet the challenge.


Ximble provided an inexpensive and user friendly solution to CARP’s time tracking and Gusto integration needs. Find what won them over and how it bettered their operations.


Discover how the time tracking and extensive feature of Ximble helped improve ILKB’s operations with the Gusto integrations and ximbleChat platform without breaking the bank.


A tech savvy company that integrates technology into your offices and homes. With their skill and knowledge, they turn your ideas into reality.

Wise Owl Animal Hospital

An animal hospital that combines traditional and modern medicine to provide superior animal care. They raise awareness and provide advice on excellent pet care.

Armstrong Property Management

A property management consulting that specializes in home real-estate. They offer an abundance of services to property owners.


A restaurant consulting company that helps you take your business to the next level. With the best advisors, they can help you expand your business.

Liquid Consulting

A consulting company that strives to become your food processing partner. Comprised of skilled technicians and employees to improve your business.

Alta Animal Hospital

Find out how Alta Animal Hospital do away with printed shift calendars and move to a 100% mobile platform.


Read how Ximble helps Montefiore eliminate the need for multiple spreadsheets and calendars.

Rudy’s Pub & Grill

By utilizing Ximble, Rudy’s Pub & Grill has seen a 60% decrease in missed shift from schedule confusion.


Learn how TouchSupport was able to manage employees at multiple locations with ease and save 8 hours a week by using Ximble.

Try Ximble for 14 days free

No credit card required. Cancel any time.